BIS4HR™  for Human Resources Document Imaging:

Human Resources departments run on their records.  Even when records don’t require frequent accessing, they often must be kept for long periods (if not indefinitely). Applications and background checks, I-9s, disciplinary actions, training, status changes, performance reviews and other data can all have different treatment, access, and retention rules. With so many documents, it is easy for papers to be temporarily lost or mis-filed, and time-consuming to locate.

BIS4HR document scanning services scans these documents as they are received.  The documents become scanned images that are precisely indexed on a separate internet server, where they can be accessed instantly by any authorized person.

SIX BENEFITS OF HUMAN RESOURCES DOCUMENT IMAGING:

• Documents can be electronically sent to the right person for appropriate action (review, validation, reporting, etc.). Where comments are necessary, reviewers can attach electronic “post-it” notes to the unalterable images.
• Time spent accessing documents drops to nearly nothing because documents are concurrently available to multiple people in multiple locations and because cross-indexing and storage in a central location makes documents more easily “findable.”
• Records can be accessed in a variety of ways based on their indexing--by date, location, employee, function, department, type of document, and so on--something you cannot do with paper records.  BIS4HR creates a relational ImageBase which will greatly speed up reporting and analysis.
• Scanned documents are secure, but instantly available to any authorized person with an internet connection.
• It is impossible for the imaged documents to be lost or mis-filed.
• No more storage of bulky paper records.  Hard copies can be kept for a minimum amount of time and then disposed of.  Consistent (an important legal point) purging of images can be accomplished with a click as documents pass their legal/desired retention date.