Achieving Compliance
The need for compliance. All organizations are obliged to achieve, and continuously maintain, enterprise-wide compliance with all relevant Federal, state, and local regulations. The larger, more diverse, and geographically separated the operating units, the more difficult it is to achieve this objective.
Improving workflow to boost compliance. Many companies have discovered the best way to achieve compliance is to seek opportunities for workflow improvements that boost conformity to applicable requirements. Simply stated, it is preferable to build compliance into an operation rather than add further processing to “fix” non-conforming finished work.
Process improvement. The least disruptive way to improve both the effectiveness and efficiency of existing processes is to seek opportunities to enhance established procedures. This approach is far less disruptive than trying to impose entirely new procedures from above. An additional benefit of a “bottom up” approach is that it focuses on the realities of day-to-day operations. Change happens, and when it does compliance often suffers. Regardless of what was “thought” to be the system, or what “should” be the procedure, starting with what actually is the case provides faster and better improvements.
Pilot project. No compliance effort springs fully formed from the minds of management. Instead, a very good way to forward the effort to achieve compliance is to undertake a pilot project in an area of known difficulty. Such pilot projects should focus first on doing the “right things”, then on “doing things right”: There is no value in improving procedures to comply with requirements that have changed. Once the pilot project is completed, the “lessons learned” and “best practices” developed can be deployed throughout the enterprise.
No sense re-inventing the wheel. Since 1980, BIS records control experts have helped Greater Cincinnati businesses achieve compliance, save time, control cost, and reduce the risk and liability inherent in business and professional records. BIS has developed core competencies and computer tools not available elsewhere. For more information about controlling business records to achieve compliance, go to the Contact BIS page or phone (513) 721-FILE.
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