Why BIS?
BIS actively controls your records so that you can concentrate on running your business. We go beyond simple document management and records management.
The expertise we’ve developed as the oldest off-site records center serving Cincinnati and nearby Kentucky and Indiana businesses and organizations allows you to keep necessary records safe and accessible, while enabling you to do the following:
ACHIEVE COMPLIANCE: A variety of regulations require you to keep different records for differing periods of time under differing levels of security. We stay current with legislation to ensure your records are always compliant with all requirements.
"Because they have taken no inventory, most organizations have no way of knowing what all their information assets are and where those assets are located." (IMA)
SAVE TIME: Requesting, finding, delivering and returning stored documents (especially ones which have been mis-filed or lost) is a huge drain on productivity. Our professional indexing, storage, and access systems take this burden off your employees and reduce it to an absolute minimum.
"Companies typically misfile 2% to 7% of their records." (ARMA)
CONTROL COSTS: Our monitoring ensures that records are not stored a day longer than necessary, and our super-efficient storage and handling techniques (plus with our document destruction service and document scanning service) hold costs to a minimum. Our unique reporting systems allow Cincinnati area companies and organizations to maintain comprehensive records control without requiring professional archivists on their staffs.
"While physical volume of records will continue to be reduced through greater and greater packing density, the number of records grows faster than the rate of disposal, and the need for maintaining accuracy of information, effective indexing, correct retrievals, and application of disposal scheduling does not diminish." (IMA )
REDUCE RISK AND LIABILITY: Uncontrolled records pose an ongoing risk. Financial audits and lawsuits can subpoena and use any records they can find. By developing a business records retention schedule and actively utilizing secure document shredding as soon as records are no longer needed (or required by law to be kept), you reduce the potential liability these records represent. BIS is the Cincinnati records management expert and an acknowledged leader in disposal control.
"Keeping some records but not others beyond their scheduled retention can increase exposure to negative inference in audit or litigation." (Records Management- State of Tennessee)
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BIS has seen many competitors come and go.
What our customers say...
"If there is one word to describe BIS, it's dependability...they never disappoint me"
- Brian Knauer,Wood & Lamping LLP
"BIS was very helpful. They talked about best practices, and what types of tape rotations are both cost-efficient and effective for disaster recovery purposes."
- Mike Wilson, Cincinnati Equitable Insurance
"Records control was one of those things that has to be done. But it isn't easy. BIS solves our records problems by making the process so easy! They help us every step of the way."
- Sue Kozminski, United Air Specialist
"BIS is far from being just a storage facility...it's a total records management service."
- John Pyles, Unison industries
"BIS...A first class...Records Center..."
- Rick Ryan, Greenebaum, Doll & McDonald
"We were very impressed by the policies, procedures and facilities that are in place to store and track documents."
- Phillip Hess, Patheon Pharmaceuticals, Inc.
"BIS's staff was extremely helpful and knowledgeable."
- Karen Sparling, Makino
"Our records are stored safely and securely at BIS, and we have excellent access to them."
- Will Sherman, The BMW Store
"BIS service is great. BIS people are "number one" with me. I can't say enough about them, especially the drivers."
- Connie Clyburn, LSI Industries